Medical and Healthcare
Healthcare professionals are entrusted with crucial information about a patient's medical history, treatments and ailments, hence they are legally and morally obligated to protect such confidential information for an extended period, whether in physical or digital formats. For that reason, medical record storage, which includes the storage of patient charts and medical records, has to be regarded with utmost sensitivity and professionalism, following strict government regulations in preserving patient confidence within healthcare institutions.
Other than secure medical records storage, having effective medical records management is also critical, particularly in healthcare, which requires timely access to patient medical record storage to retrieve vital information for coordinated patient care, especially in times of emergencies.
However, the lifecycle of medical record storage in Canada can last 10 years from the date of last entry for adult patients or 2 years after a minor patient has reached the age of 18, whichever is longer. This makes medical records fulfillment hard to accomplish without an experienced records and information management (RIM) partner to navigate the extensive patient record storage and simplify the medical records management process.
Professional medical records management companies are effectively medical records managers who can develop a highly efficient and secure medical records management system to ensure compliance with regulatory requirements, enhance efficiency and productivity, safeguard patient confidentiality, and maintain the continuity of medical operations with quality patient care and timely payment.
Here’s how RecordXpress can help:
Offsite Medical Record Storage Solutions
● Offsite Document Storage, incl. Open-shelf Medical File Storage
● Media Storage and Management
● Climate-controlled Vault Storage (for X-rays)
● Medical Record Indexing
Healthcare organizations generate large volumes of paper-based and electronic medical records, diagnostic images, lab reports, and administrative documents daily that only specialized medical record storage companies can handle.
Adhering to industry standards for physical security, fire suppression, climate control, and access controls, our customizable offsite healthcare document storage solutions can:
● Bolster your organization’s information security;
● Enhance its operational efficiency;
● Ensure regulatory compliance; and
● Allow scalability.
Equipped with a state-of-the-art Records and Information Management (RIM) system that allows 24/7 online access to the records through 'My Account' web portal, along with stringent access control, barcode tracking and GPS vehicle traceability, our secure chain of custody from document collection to storage will give you peace of mind when it comes to the storage of financial documents.
Comprehensive Medical Records Management System
● Electronic Medical Record (EMR) Conversion via Document Scanning & Imaging
● File Room Clean-Outs
As healthcare organizations are transitioning from paper-based to electronic medical records (EMRs) to improve efficiency, accessibility, and patient care, medical document scanning services can help to digitize paper-based medical records, diagnostic images, X-rays, and lab reports for electronic storage and management.
Our medical records scanning services also include converting images into searchable and editable files using optical character recognition (OCR) technology to expedite medical records fulfillment.
An effective legal records management system offers you:
● Full control over the lifecycle of your legal documents;
● Automatic streamlined processes;
● Regulatory compliance;
● Easy access and retrieval of records;
● Disaster recovery capabilities; and
● Competitive pricing.
Complete Physical & Digital Healthcare Data Destruction
● AAA NAID-certified Document Destruction
● X-ray Recycling
Healthcare organizations must securely dispose of medical records and patient health information through a healthcare document shredding specialist to protect patient confidentiality and comply with regulatory requirements. In this digital age, such records are not only found in computers and hard drives, but equipment such as photocopiers and scanners may also contain classified cache information.
Professional medical document shredding services can ensure the secure destruction of paper-based records, electronic media, and other materials like X-rays containing sensitive patient information, to uphold doctor-patient confidentiality and prevent breaches.
Our Information Technology Asset Disposition (ITAD) specialists are trained to sustainably manage your end-of-life (EOL) hardware through NAID-certified destruction, recycling, or in combination with degaussing, to align with your Environmental, Social, and Governance (ESG) standards. We also issue a Certificate of Destruction at the end of the process, confirming the assets have been properly destroyed under AAA NAID specifications.
