Legal
The legal industry has specific information management requirements due to the confidential and time-sensitive nature of legal documents as well as the strict regulatory environment in which law firms operate. For legal records management to be done in-house, it requires dedicated staff, storage space, equipment, and technology infrastructure to handle document storage, scanning, and data destruction for law firms. In doing so, it also diverts precious time, attention, and resources away from core legal activities, including client representation, case management, legal research, and business development.
This is why law firms may prefer to outsource their legal record management to a specialized records and information management (RIM) provider with the skills and experience to handle the unique needs of the legal industry, so they can focus on delivering high-quality legal services to their clients.
Here’s how RecordXpress can help:
Offsite Legal Document Storage Solutions
● Offsite Document Storage
● Media Storage and Management
● Climate-controlled Vault Storage
● Indexing
Law firms deal with a vast amount of paper-based documents, including legal briefs, contracts, court filings, evidence, and client records. Proper indexing of stored documents can facilitate quick and efficient retrieval when needed for legal proceedings or client matters.
Adhering to industry standards for physical security, fire suppression, climate control, and access controls, our customizable offsite storage solutions can:
● Bolster your organization’s information security;
● Enhance its operational efficiency;
● Ensure regulatory compliance; and
● Allow scalability.
Equipped with a state-of-the-art Records and Information Management (RIM) system that allows 24/7 online access to the records through 'My Account' web portal, along with stringent access control, barcode tracking and GPS vehicle traceability, our secure chain of custody from document collection to storage will give you peace of mind when it comes to the storage of financial documents.
Comprehensive Legal Records Management System
● Document Scanning & Imaging
Digitizing paper documents through scanning and imaging services enables law firms to create electronic archives of legal documents for easy access, quick retrieval and seamless sharing of important case documents that may be used for the submission of time-sensitive court subpoena requests.
Scanned documents can also be used for legal document review processes such as e-discovery, litigation support, and due diligence. Scanned optical character reader (OCR) documents provide advanced search capabilities, document categorization, and redaction tools that can help streamline the review process to ensure legal compliance.
An effective legal records management system offers you:
● Full control over the lifecycle of your legal documents;
● Automatic streamlined processes;
● Regulatory compliance;
● Easy access and retrieval of records;
● Disaster recovery capabilities; and
● Competitive pricing.
Complete Physical & Digital Data Destruction for Law Firm
● AAA NAID-certified Document Destruction
Proper destruction of sensitive legal documents in both physical and electronic formats is essential to protect client confidentiality and comply with legal and regulatory requirements. In this digital age, such records are not only found in computers and hard drives, but equipment such as photocopiers and scanners may also contain classified cache information.
Our Information Technology Asset Disposition (ITAD) specialists are trained to sustainably manage your end-of-life (EOL) hardware through NAID-certified destruction, recycling, or in combination with degaussing, to align with your Environmental, Social, and Governance (ESG) standards. We also issue a Certificate of Destruction at the end of the process, confirming the assets have been properly destroyed under AAA NAID specifications.
